Privacy Policy

Last updated: July 30, 2026

This Privacy Policy explains how logrthm.ai (“logrthm”, “we”) collects, uses, and protects information in connection with smrthire (the “Service”). It also explains the roles we and our customers play with respect to candidate data.

1. Who we are

smrthire is operated by logrthm.ai. For account data, logrthm is the data controller. For candidate data you upload, you (the recruiter or your organization) are the data controller and logrthm is a data processor acting on your instructions.

2. Information we collect

Account information — your email address and password hash, or a single-sign-on identifier if you sign in with Microsoft or Google.
Content you provide — job descriptions and résumés you upload, which may contain personal data about candidates (names, contact details, work history), and the screening results generated from them.
Usage & diagnostic data — logs needed to operate and secure the Service, such as timestamps and error events.
Local preferences — appearance and workflow settings (theme, density, and similar) stored only in your browser’s local storage, not on our servers.

3. How we use information

to provide, maintain, and improve the Service;
to authenticate you and secure your account;
to generate screening scores, rankings, gap analysis, and outreach drafts; and
to comply with legal obligations and enforce our Terms.

We do not sell personal data, and we do not use candidate data to train our own models.

4. Subprocessors we share with

To operate the Service, we share the minimum data necessary with vetted providers, which may include:

Large-language-model provider — to parse and score résumés and draft outreach;
AI-writing detector (Sapling) — to estimate AI-generated content, when enabled;
Email delivery — to send account emails such as password resets;
Hosting & database providers — to run the application and store your account and saved runs.

5. Data retention

We retain account data for as long as your account is active. Saved runs are retained until you delete them or your account is closed. We may retain limited records where required by law. You can delete saved runs from within the Service at any time.

6. Security

We use technical and organizational measures to protect data, including encryption in transit, hashed passwords, access controls, rate limiting, and account lockout. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Your rights

Depending on your jurisdiction, you may have rights to access, correct, delete, or export your personal data, or to object to or restrict certain processing. Because candidates’ personal data is controlled by our customers, candidates should direct requests to the recruiter or organization that uploaded their résumé; we will assist that customer as their processor. To exercise rights over your own account data, contact us using the details below.

8. Cookies & local storage

The Service uses your browser’s local storage to keep you signed in and to remember your preferences. It does not use advertising or cross-site tracking cookies.

9. International transfers

Our providers may process data in countries other than yours. Where required, we rely on appropriate safeguards for such transfers.

10. Children

The Service is intended for use by professionals and is not directed to children under 18.

11. Changes to this Policy

We may update this Policy from time to time. Material changes will be reflected by the “Last updated” date above and, where appropriate, additional notice.

12. Contact

For privacy questions or requests, contact us at privacy@smrthire.ai or via logrthm.ai.